2026/10/30
Payroll that starts from scattered attendance sheets eats days every cutoff. Here is how one flow from DTR to payroll shortens it.
For many HR teams, payroll is not one task but a chain of them: collect attendance, fix the exceptions, copy figures into a spreadsheet, work out the contributions and tax, then check everything again. Each hand-off is a place where time is lost and errors creep in.
Why payroll takes so long
When attendance lives in one file and payroll in another, the same data is typed twice. Government deductions such as SSS, PhilHealth, Pag-IBIG and withholding tax are looked up from tables that someone has to keep open on the side. A single change, such as a late correction to an employee’s logs, can mean redoing the computation from the start.
One flow from DTR to payroll
easyHR connects the Daily Time Record (DTR) to payroll, so the figures you approve in attendance are the figures payroll works from:
- DTR holds each employee’s computed attendance for the cutoff, so there is no separate file to rebuild.
- Payroll takes that attendance and prepares the pay for the group you choose.
- Compute calculates SSS, PhilHealth, Pag-IBIG and withholding tax from the rate tables registered in the system, instead of from tables kept in someone’s spreadsheet.
Because the contribution and tax figures come from registered rate tables, it is important to keep those tables up to date. If a rate changes and the table is not updated, the computation will not reflect it.
What changes for the team
The team spends less time re-entering and more time reviewing. Instead of asking “did we copy this correctly?”, the question becomes “do these results look right?” That is a better use of a payroll officer’s attention, and it makes the cutoff deadline easier to meet.
An illustrative scenario
Imagine a company with a few dozen employees and a payroll officer who needs three days each cutoff. Day one goes to collecting attendance and correcting it. Day two goes to typing figures into the payroll sheet and looking up contributions. Day three goes to checking, and often to fixing the errors found while checking.
With attendance already in the DTR and payroll computed from it, the first two days largely disappear. The officer reviews the DTR, runs Compute, and spends the saved time on the exceptions that really need judgment, such as an unusual adjustment or a new hire.
Habits that keep payroll quick
- Review the DTR before computing. Problems found in attendance are cheaper to fix before payroll than after.
- Keep rate tables current. Check the SSS, PhilHealth, Pag-IBIG and tax tables whenever the rates change.
- Compute by group. Working one group at a time keeps results easier to check.
- Keep a fixed cutoff routine. The same order of steps each cycle makes mistakes easier to spot.
- Finalize only when the results are checked. Finalized payroll feeds later reports, so it should be right first.
None of this removes the need for a careful payroll officer. It removes the repetitive part of the job so that care goes where it matters.
Easy to start
easyHR is cloud-based, so there is nothing to install. Your payroll team can open it from a browser and always work on the latest version. A demo is the quickest way to see how your own cutoff would look from DTR to payroll.
Frequently asked questions
Do I need to retype attendance into payroll? No. Payroll works from the DTR, so attendance and pay stay connected.
Where do the SSS, PhilHealth, Pag-IBIG and tax figures come from? Compute uses the rate tables registered in easyHR. Keeping those tables up to date is part of using the system well.
Can I process one group at a time? Payroll can be prepared for a group of employees, which helps when you want to check results in smaller parts.
Want to see it in action? Message us for a free demo at humedit.ph/easyhr, or contact Sales: +63 917 628 0355 / hiisales@humedit.ph.
