Section IV: Set Up

Company Setup

Overview

• Company it will use to add company, add Approver,  setting for showable in payslip report, Non- Taxable/ Taxable and inclusion for 13th month  and also Announcement for company.

Company List

• Shows the list of all added Company.
  

  Company List Table

• Edit: This is a button that has the function to edit the company
• Delete: This is a button that has the function to Delete the company (Note: You cannot delete the company once it already has a transaction data)
• Code: This will automatically generate according to the sequence of the added company
• Company: This column is for the Company Name
• Address: This column is for the Company Address
• SSS No.: This column is for the Company SSS No.
• PHIC No.: This column is for the Company PHIC No.
• HDMF No.: This column is for the Company HDMF No.
• Tax No.: This column is for the Company Tax No.
• Minimum Overtime Hours: You can input minimum overtime hours applicable to the company.
• Locked: If the Checkbox is checked then it is locked but if uncheck then it is unlocked. (Note: If the Company is unlocked it will not show in the other module)

Company Detail

• Assumption: The user already clicked the Add button on the upper right corner in the company list.
• There are 4 tabs in company detail

• Detail, Approver, Settings and Announcement

• The user need to select and fill up all the necessary information like

• Company name, Minimum overtime hours, SSS no., PHIC no., HDMF no., Tax no., Funding Account, Address and company logo.

• There are some fields user need to select

• SSS Account, HDMF Account, PHIC Account and Tax Account

Company Setup Geotagging & Official Business Feature

• This feature allows you to use the geotagging during logins and official business using the employee portal
• First is login as superadmin
• Then check the “Is Show Geotag & Official Business Feature”

• Then go to Details tab to in input Geolocation Radius and this is measured by meters

Approver

• In Approver tab the user can Add the approver per branch

• In the Approver tab click add

• Select User
• Select Branch
• Input Remarks (Optional)
• Click Save

Settings

• In Settings tab the user can check the check box
• Is Special Holiday Pay for  FIXED Employee (No logs) – This setting is for the Fixed Employee to have a special holiday pay even if no logs.
• Multiple Breaks – During importing It will compute the raw logs based on the number of breaks set on the shift schedule
• Is Show Non-Taxable Income – It will show the non taxable income on the payslip
• Is OT Taxable – Overtime Pay will be taxable
• Is Rest Day Taxable – Rest Day Pay will be taxable
• Is NightDiff Taxable – Night Differential Pay will be taxable
• Is Premium Taxable – Special Holiday Pay will be  taxable
• Is Holiday Taxable – Regular Holiday Pay will be taxable
• Is Additional Allowance Taxable – Additional allowance that is set on the employee 201 will be taxable
• Is Show Loan Balance – Loan balance will be shown on the payslip
• Is Show Monthly Rate – Monthly Rate will be shown on the payslip
• Is Show Approved By – The selected approved by when you do the payroll will be shown on the payslip
• Is Show Daily Rate – Daily Rate will be shown on the payslip
• Is Payroll Type Fixed Compute As Variable – This Setting is for Fixed Employee and the salary is computed as a variable.Is Regular Holiday Included SSS Contribution – This setting is for the regular holiday pay will be added in SSS contribution if the employee works in regular holiday.
• Is Overtime Convertible To Leave Credits – This setting is for  the employee applying for overtime the employee has an option to convert to leave credits.
• Is Show Payslip Other Income Detail – This setting is for showing the other income detail in payslip.
• Is PHIC Computation  Based on Payroll Rate – This setting is for the PHIC Computation Base on payroll rate.
• Is Payslip DailyRate From PayrollLine – the amount shown on the Payroll line is the total daily rate
• Is Show Holiday Amount Payslip – This setting is for showing the amount of holiday pay in payslip.

• 13th Month Settings
• Rest day Pay – Rest day Pay will be included on the 13th month computation
• Overtime Pay – Overtime Pay will be included on the 13th month computation
• Special Holiday Pay – Special Holiday Pay will be included on the 13th month computation
• Regular Holiday Pay – Regular Holiday Pay will be included on the 13th month computation
• Absent Deduction – Absents will be deducted on the 13th month computation
• Late Deduction – Late Deduction will be deducted on the 13th month computation
• Undertime Deduction – Undertime Deduction will be deducted on the 13th month computation

Announcement

• In Announcement tab the user can Add the announcement in company

• Go to Announcement tab
• Click Add

• Input what kind of announcement
• Select Date
• Click Save

Save/Lock

• Make sure to save/lock the record so that in every transaction the company details will show.

Employee Limit

• You can set a limit of maximum number of employees

  Employee limit

• After setting up the employee limit If the newly added employee is already above the employee limit number it will prompt a toast message that “You’ve reached the maximum limit of employees