Edit: This has a function to edit the loan
Delete: This has a function to delete the loan (Note: You will not be able to delete the loan if it has already a transaction data)
Number: This is for the loan number (Note: It will automatically generate according to the sequence of the added Loan)
Date: Date of the loan added
Employee: Name of the Employee
Other Deduction: Name of the Other Deduction
DocRef: You can input any doc ref
Amortization: Payment amortization of the loan
Loan Amount: Amount of the loan
Paid Amount: Paid amount of the loan
Balance Amount: Balance amount of the loan
Status: Status of the loan if it is paid or unpaid
Loan Number: This loan number is used to separate the loans for the Get loan feature in the Other Deduction module
Remarks: You can input any remarks
Prepared By: Fullname of the user who added the loan
Locked: Check if is already locked

Loan Detail

To Add a new Loan, click the Add button that can be seen on the right side of the screen
Fill all the important fields in Loan detail like:

Select Employee
Select Other Deduction (Loan Name)
Input monthly Amortization and Loan Amount
Select Checked By and Approved By
Select Loan number (Optional)
Click ADD button to add the loan

Click Edit button and Save/Lock so that the loan will be posted

Show Loan Detail

Click Edit button to show the loan details of employee

Column Table

Payroll No.: Payroll number history of the loan
Payroll Other Deduction No.: Payroll Other Deduction number history of the loan
Amount: Payment Amount history of the loan

Download CSV In Loan List

Click the CSV button to download the CSV file

Download CSV In Loan Detail

Click the CSV button to download the CSV file

Other Income

Overview

Other Income is used to add other income to include to employee payroll and also the user can compute the 13th month for employees

Payroll Other Income List

Shows all list of Payroll Other Income
Select Payroll Group

Column Table

Edit: This has a function to edit the Other Income
Delete: This has a function to delete the Other Income (Note: You will not be able to delete the Other income if the payroll connected is already locked)
PI No.: This is for the Other Income number (Note: It will automatically generate according to the sequence of the added Other Income)
Date: Date of the Other Income added
Year: Year Date of the Other Income added
Remarks: You can input any remarks
Prepared By: Full Name of the user who added the Other Income
Locked: Check if this is already locked

Payroll Other Income Detail

To Add a new Payroll Other Income, click the Add button that can be seen on the right side of the screen
Fill all the important fields in Loan detail like:

Input Remarks
Select Date
Select Prepared By
Select Checked By
Approved By

Add Payroll Other Income Lines

To Add a manually Payroll Other Income lines, click the Add button
There 2 tabs in add payroll other income lines

Select Employee
Other Income Tab and 13th Month Tab

In Other Income tab there are important fields need to fill up and select

Select Other Income Name
Input Amount
Input Particulars
Click Save button to add in Payroll Other Income Line

In 13th Month tab there are important fields need and select

Select 13th Month
Select Payroll From
Select Payroll To
Select Company
Click Compute button to compute the 13th month

Download Other Income

Click Download Other Income button to download the other Income of employee (It will get all the other income added on their 201 file based on payroll group)

Check the Checkbox if Is Work Required or Is Complete Attendance.
Select DTR Code
Click Save button to add in Payroll Other Income Line

Save/Lock

Make sure to save/lock so that this record is read and computed in the system also the Other Income code will be viewed in the Payroll module.

Column Detail

Employee: Name of the Employee
Other Income: Name of the Other Income
Amount: Amount of the Other Income
WR: Meaning “Work Required” the employee will only get the other income if the employee has a work
CA: Meaning “Complete Attendance” the employee will only get the other income if the employee got Complete Attendance
Particulars: You can input any remarks

Download CSV In Payroll Other Income Detail

Click the CSV button to download the CSV file

Other Deductions

Overview

Other Deduction is used generate the deduction or loans of employee and also the user can add the loan for the 1 time payment deduction

Payroll Other Deduction List

Shows all the list of Payroll Other Deduction
Select Payroll Group

Column Table:

Edit: This has a function to edit the Other Deduction
Delete: This has a function to delete the Other Deduction (Note: You will not be able to delete the Other Deduction if the payroll connected is already locked)
PD No.: This is for the Other Deduction number (Note: It will automatically generate according to the sequence of the added Other Deduction)
Date: Date of the Other Deduction added
Year: Year Date of the Other Deduction added
Remarks: You can Input remarks
Prepared By: Full Name of the user who added the Other Deduction
Locked: Checked if this is already locked

Payroll Other Deduction Detail

To Add a new Payroll Other Deduction, click the Add button that can be seen on the right side of the screen
Fill all the important fields in Loan detail like:

Select Checked By
Select Approved By
Input Remarks

Click Get loan button to get all employees loan

Select All to Loan Number
Click Post button to add in another deduction line

Click Add button to manually or individually add a loan to the employee.

Select Employee
Select Other Deduction Name
Select Loan Number
Input Amount
Click Save button to add in another deduction line

Save/Lock

Make sure to save/lock so that this record is read and computed in the system also the Other Deduction code will be viewed in the Payroll module.

Column Table

Employee: Name of the Employee
Other Deduction: Name of the Other Deduction
Loan: Loan number of the Employee
Amount: Loan payment amount
Particulars: You can add any particulars

Payroll

Overview

Payroll is used to compute all the Deduction, Other Income, Daily rate, Monthly Rate, Net Income

Payroll List

Shows all the list of Payroll
Select Payroll Group

Column Table

Edit: This has a function to edit the Payroll
Delete: This has a function to delete the Payroll (Note: You will not be able to delete the Payroll if it has still a Payroll lines)
Pay No.: This is for the Payroll number (Note: It will automatically generate according to the sequence of the added Payroll)
Date: Date of the Payroll added
Year: Year Date of the Payroll added
Remarks: You can Input any remarks
Prepared By: Full Name of the User who added the Payroll
Locked: Check if the Payroll is already locked.

Payroll Detail

To Add a new Payroll, click the Add button that can be seen on the right side of the screen
Fill all the important fields in Payroll detail like:

Select Date (Optional)
Input Quarter Number
Select Month Number
Input Week Number (For Weekly Payroll Type)
Select DTR Number (Select the number based on the payroll cut-off )
Select Payroll Other Income Number (Select the number based on the payroll cut-off )
Select Payroll Other Deduction Number (Select the number based on the payroll cut-off )
Select Checked By
Select Approved By
Input Remarks
Click Save button to save all details

Import Payroll

Click Import Payroll button to import payroll master files

Check the checkbox for Compute SSS, Compute PHIC and Compute HDMF to compute the mandatory deductions during the importing
Click Template to download the template

Edit file template and input numbers based on the columns

Example: Regular Working Days – input the total number of working days for the cut-off
Example: Legal Holiday Without Work – Input the total number of working days that has work during legal holidays for the cut-off

After editing the file you can now import the file by clicking the import

Click Choose file
Select the file
Click Open or just double click the file
Click Import ( Employee payroll is successfully imported )
Click Done button

If there are no issue in the file template it will import successfully

Importing of Payroll with an incorrect file template

If any of the columns is mistakenly deleted then you will try to import that file there will be an error message that the file imported is incorrect.

Import Excel file

Download Employee

Click Download Employee to Download individual employee

Click Pick Employee in Employee list
Click Compute button to Compute the Payroll line
Click Next button
Click Compute button to Compute your mandatory deduction

Note: The mandatory deduction is calculated based on the payroll rate and is divided into two, corresponding to each cutoff period. However, if an employee’s payroll rate exceeds PHP 29,750, the full SSS mandatory deduction will be applied in the first half, leaving no deduction for the second half.

Click Done button

Download DTR

Click Download DTR to Download all DTR of employees from the DTR module
Click Next button
Click Post button ( Processing.. )
Click Done button to add in payroll line

Click Compute button to Compute the Payroll line
Click Next button
Click Compute button to Compute your mandatory deduction

(Note: The mandatory deduction will be based on the payroll rate for the first half and the deduction for the second half will deduct the remaining amount based on the monthly rate)

(Note: If the payroll rate exceeded 29,750 amount the SSS mandatory deduction will deduct fully in the first half but the deduction for the second half will be zero)

Click Done button

Add

Click Add button to manually add payroll line

Select Employee
Fill all the important fields in Add Payroll Line
Click Save button to add payroll line

Delete All

Click Delete button to delete all payroll line

Click Yes to delete

Save/Lock

Make sure to save/lock so that this record is displayed in the reports module.

Column Table

Employee: Name of the Employee
Payroll Rate: Payroll Rate of the Employee
Total Daily Pay: Total Daily Pay of the Employee based on the number of working days
Total Restday Pay: Total Rest Day Pay of the Employee
Total Premium Pay: Total Premium Pay of the Employee (Note: Premium Pay means Special Holiday Pay)
Total Holiday Pay: Total Holiday Pay of the Employee (Note: Holiday Pay means Regular Holiday Pay)
Total Overtime Pay: Total Overtime of the Employee
Total Night Differential: Total Night Differential Pay of the Employee
Total Additional Allowance: Total Additional Allowances of the Employee
Total Late Deduction: Total Late Deduction of the Employee
Total Undertime Deduction: Total Undertime Deduction of the Employee
Total Absent Amount: Total Absent Amount of the Employee
Income: Total Income of the Employee
Taxable OtherIncome: Taxable Income of the Employee
Non–Taxable Other Income: Non-Taxable Income of the Employee
Gross Income: Total Gross Income of the Employee (Note: If the Employee has Taxable or Non-Taxable Income it will be added in total in the Gross Income)
SSS Contribution: SSS Contribution of the Employee
PHIC Contribution: PHIC Contribution of the Employee
HDMF Contribution: HDMF Contribution of the Employee
Income Tax Amount: Income Tax Amount of the Employee
Total Other Deductions: Total Other Deductions of the Employee
Net Income: Total Net Income of the Employee (Note: This includes all Other Incomes and All Deductions such as Mandatory Deductions, Tax Deductions and Other Deductions of the Employee)
SSS Employer Contribution: SSS Contribution of the Employer
SSS EC: SSS EC of the Employer
PHIC Employer Contribution: PHIC Contribution of the Employer
HDMF Employer Contribution: HDMF Contribution of the Employer

Print WorkSheet

Click Print WorkSheet if the user want to print payroll line

Download CSV

Click the CSV button to download the CSV file

Search User Manual

Section VI: Payroll

Loan

Other Income

Other Deductions

Payroll

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