XII : System

12.0 Overview

The system module shows the following features of EasyFS. This module is rarely used and is part of the system setup when configuring the EasyFS for the first time.

Included in these modules are:

1. System Tables – includes the other masterfiles aside from the Major masterfiles such as Customer, Supplier, Items. This is where the user can add Discount Codes, Pay Types, Unit, Terms, Article Groups and Other Articles.  

XIII: Integration

13.1 Overview

Our accounting system seamlessly integrates with other EasySeries products to enhance the overall functionality of your business operations. Below is an overview of key integrations:

13.1.1 Benefits of Integration

Integration between easyPOS and easyFS can offer various benefits for businesses, streamlining operations and improving overall efficiency. Here are some key advantages of integrating POS and accounting systems:

Real-Time Data Accuracy

Integration ensures that sales transactions are automatically recorded in the accounting system in real-time. This reduces the risk of errors and provides accurate and up-to-date financial information.

Efficient Financial Management

By automating the transfer of sales data to the accounting system, businesses can efficiently manage financial processes, including invoicing, expense tracking, and reconciliation.

Time Savings

Integration eliminates the need for manual data entry, reducing the time and effort spent on reconciling sales and financial data. This allows employees to focus on more value-added tasks.

Inventory Management

easyPOS and easyFS integration helps synchronize inventory data. When a sale is made, inventory levels are automatically updated in both systems, preventing discrepancies and ensuring accurate stock information.

Improved Decision-Making

Access to real-time, accurate financial data allows business owners and managers to make informed decisions promptly. They can analyze sales trends, track expenses, and identify opportunities for growth.

Financial Reporting

Generate comprehensive financial reports that include sales data, expenses, and other relevant metrics. This allows for a better understanding of overall business performance.

Compliance and Accuracy

Integration helps ensure compliance with accounting standards and government regulations (Ex. BIR and SEC). Accurate financial records are crucial for regulatory compliance and can contribute to the smooth auditing process.

Cash Flow Management

Real-time tracking of sales and expenses facilitates better cash flow management. Business owners can monitor cash flow trends, identify potential issues, and plan for future financial needs.

Scalability

As businesses grow, integrated systems can easily scale to accommodate increased transaction volumes and additional functionalities. This scalability supports the evolving needs of the business.

Reduced Manual Errors

Automation reduces the likelihood of errors associated with manual data entry. This improves data accuracy and minimizes the risk of discrepancies between sales and financial records.

Streamlined End-of-Day Processes

Integration simplifies end-of-day processes by automatically updating the accounting system with the day’s sales data. This streamlines the closing procedures for each business day.

13.2 Types of Integration

13.2.1 EasyPOS Integration Overview

Integration with our Point of Sale (POS) system, easyPOS, allows for direct recording of sales transactions into the accounting system, ensuring accurate and up-to-date financial records.