Cancelled Sales Order Report

Cancelled Sales Order Report is a report wherein the user can see all of the canceled orders based on the date range provided, in line with that the report shows the branch, the Sales order date, the created date, the status of canceled etc.

To generate Cancelled Sales Order Report, here are the steps to follow:

1. Go to Sales
2. Select Account Receivable
3. Click Cancelled Sales Order Report
4. Enter Start and End Date
5. Select the Branch
6. Download the report (optional)

Cancelled Sales Invoice Report

Cancelled Sales Invoice Report is a report wherein the user can see all of the canceled Sales Invoices based on the date range provided, in line with that the report shows the branch, the Sales Invoice date, the created date, the status of canceled etc.

To generate Cancelled Sales Invoice Report, here are the steps to follow:

1. Go to Sales
2. Select Account Receivable
3. Click Cancelled Sales Invoice Report
4. Enter Start and End Date
5. Select the Branch
6. Download the report (optional)

Cancelled Collection Report

Cancelled Collection Report is a report wherein the user can see all of the canceled Collection based on the date range provided, in line with that the report shows the branch, the Collection date, the created date, the status of canceled etc.

To generate Cancelled Collection Report, here are the steps to follow:

1. Go to Sales
2. Select Account Receivable
3. Click Cancelled Sales Invoice Report
4. Enter Start and End Date
5. Select the Branch
6. Download the report (optional)

Credit Memo Summary Report

Credit Memo Detail Report

Sales Invoice Detail Report with Cost

Sales Invoice Detail Report with Cost provides an overview or summary of sales invoice within a specific period that includes Cost and Gross Margins.

To generate Sales Invoice Summary report, here are the steps for you follow:

1. Go to Sales modules: Navigate to Sales modules, then select Accounts Receivable.

2. Click Sales Invoice Detail Report with Cost: Under the menus from Accounts Receivable, look for Sales Invoice Detail Report  then click the menu to navigate.

3. Select Start and End Date: Provide an exact date you want to generate a report by clicking on the Start Date and End Date.

4. Select a Branch (if needed): By default, the value of the Branch field is based on your login branch.

5. PDF Report is automatically generated: After providing the Start and End Date and the Branch, the PDF Report will automatically generated.

6. Download PDF (if needed): If you want to download the pdf, look for the download icon then click.

7. Print PDF (if needed):  If you want to print the pdf, look for the print icon then click.

Financial Reports

The financial module generates the Financial Statements such as Trial Balance, General Ledger, Balance Sheet and Income Statement. It collates all the journal entry transactions from Sales, Purchasing and Inventory Modules.

Aside from the Financial Statements that are generated by management, BIR mandates the following reports for CAS (Computerized Accounting System), which can be seen under this section of easyFS.

Among them are:

1. General Journal – is a chronological record of financial transactions of a business. It is a book where all accounting entries are initially recorded before they are transferred to the ledger accounts. The general journal is part of the double-entry accounting system, which means that for every transaction recorded in the journal, there are at least two accounts involved—one account is debited, and another account is credited.
2. General Ledger – is a core component of the accounting system in which a business maintains a complete record of all its financial transactions. It serves as a central repository for all accounts, organized by account type, and provides a comprehensive overview of the company’s financial position.  The general ledger is organized into various accounts, each representing a different aspect of the business, such as assets, liabilities, equity, revenue, and expenses.

3. Sales Journal – is a specialized accounting journal used to record all sales transactions of a business. It is part of the broader accounting system and is particularly helpful for businesses that have a high volume of sales transactions. The Sales Journal is one of the subsidiary journals, each designed for a specific type of transaction, which together with the general journal, form the complete accounting system.
4. Purchase Journal – also known as the Purchases Journal, is another specialized accounting journal used to record all purchases of goods on credit by a business. Similar to the Sales Journal, it is a subsidiary journal designed for a specific type of transaction. The Purchase Journal is particularly useful for businesses that engage in a significant volume of credit purchases.
5. Inventory Book / Inventory Ledger – The inventory ledger keeps detailed information about the quantity, cost, and value of inventory items.

General Journal

• This is automatically generated by the system after Posting of Transactions on the Sales, Purchasing, Inventory and Journal Voucher
• A journal entry documents the dual-entry accounting system, where each transaction affects at least two accounts with equal and opposite debits and credits.

General Ledger

• The general ledger is a complete record of all financial transactions organized by account. It shows the account balances over time.
• This is automatically updated each time there is a posting of transactions in the Sales, Purchasing and Inventory

Trial Balance

• An auto generated  trial balance can be printed and viewed to ensure that the total debits equal the total credits.
• The trial balance lists all the account balances at a period of time.

Balance Sheet

• A balance sheet provides a snapshot of the company’s financial position at a specific date.
• The balance sheet includes assets, liabilities, and equity.
• It is one of the three main financial statements used by businesses, alongside the income statement and cash flow statement. The balance sheet is also known as the “statement of financial position” because it presents an overview of the company’s assets, liabilities, and equity at a particular moment.

Here’s what a balance sheet does and what it includes:

• Assets:

• • Current Assets: These are assets that are expected to be converted into cash or used up within one year. Examples include cash, accounts receivable, and inventory.
  • Non-current Assets: Also known as long-term assets, these are resources that are expected to provide value for more than one year. Examples include property, equipment, and intangible assets like patents or trademarks.

• Liabilities:

• • Current Liabilities: These are obligations that are due within one year, such as accounts payable, short-term loans, and accrued expenses.
  • Non-current Liabilities: Long-term obligations that are not due within the next year, such as long-term debt and deferred tax liabilities.

• Equity:

• • Shareholders’ Equity: This represents the owners’ residual interest in the company’s assets after deducting liabilities. It includes common stock, retained earnings, and additional paid-in capital.

• Equation:

• • The balance sheet follows the accounting equation: Assets = Liabilities + Equity. This equation must always balance, ensuring that a company’s resources (assets) are financed by its obligations (liabilities) and the owners’ stake (equity).

What the balance sheet does:

• Financial Position: It provides a snapshot of the company’s financial position, indicating what it owns (assets), owes (liabilities), and the residual interest of the owners (equity).
• Liquidity and Solvency: It helps assess the company’s ability to meet short-term obligations (liquidity) and its overall financial health and ability to meet long-term obligations (solvency).
• Investor and Creditor Perspective: Investors and creditors use the balance sheet to evaluate a company’s financial stability, risk, and overall attractiveness as an investment or lending opportunity.
• Decision-Making: Management uses the balance sheet to make decisions about financing, investing, and operating activities. It aids in strategic planning and resource allocation.

In summary, the balance sheet is a crucial financial statement that provides a comprehensive view of a company’s financial health and position. It is used by various stakeholders to make informed decisions about the company’s financial stability, performance, and potential for growth.

Account Ledger

Account Ledger Report is a record or a book where financial transactions of a business or an individual are systematically and chronologically recorded. It serves as a detailed and organized account of all financial activities, including income, expenses, assets, and liabilities.

Think of an account ledger as a financial diary that helps track and manage money-related transactions. Each account (such as cash, bank, expenses, etc.) has its own ledger, and entries are made for every transaction, providing a clear overview of the financial health and history of an entity. Ledger entries typically include details like date, description of the transaction, and the corresponding amounts for debit and credit.

To generate Account Ledger Report here are the steps to follow:
1. Go to Financials.
2. Select Financial Statement.
3. Click Account Ledger.

4. Enter Start Date and End Date.

5. Select the branch you want to generate.

 6. Select the correct Account.

7. Click the Preview button to generate the PDF.

Sample Printout of Account Ledger

8. If you wish to export it in an excel file, click the results tab. Click the Generate button first to display the data on the list. Once okay, click the Functions button, then click Download Data to download.