Search User Manual

I: Introduction

1.1 Overview

1.2 EasyFS Process

1.3 Purpose of this User Manual

1.4 Who Should Use This Manual

1.4 Best Practices and System Limitations

1.4.1 Setting up the Master Files

1.4.2 Internet Connection

1.4.3 Device Shutdown

II. Version History

2.1 Overview

2.2 Gamma.003.001

2.3 Gamma.004.003

2.4 Gamma.004.004

2.5 Gamma.004.004

2.6 Gamma.004.004

2.7 Gamma.004.005

III: Getting Started

3.1 Introduction

3.2 Accessing EasyFS

3.2.1 Logging In

3.2.2 Forgot Password

3.2.3 The Dashboard Page

3.2.4 Navigating EasyFS

IV: Master Files

4.0 Overview

4.1 Setup Master Files

4.1.1 Item

4.1.1.1 How to Add an Item Manually

Unit Conversion

Price

General Ledger Accounts

Save and Lock

4.1.1.2 Add Item Via Import Function

4.1.2 Customer

4.1.2.1 Add Customer Manually

4.1.2.2 Add Customer Via Import Function

4.1.3 Supplier

4.1.3.1 Add Supplier Manually

4.1.3.2 Add Supplier Via Import Function

4.1.4 Company

Company List

Company Detail

4.1.5 Users

Users List

List of All Users that were added to the System

Users Detail

4.1.6 Chart of Accounts

4.1.6.1 Chart of Accounts Lists

4.1.6.2 Manual Add Chart of Accounts

4.1.6.2 Add Chart of Accounts via Upload Account

4.1.7 Bank

4.1.7.1 Bank List

4.1.7.2 Manual Add of Bank

4.1.8 Currency

4.1.8.1 Currency List

4.1.8.2 Manual Add of Currency

4.2 Update Master Files

4.2.1 Item

4.2.1.1 Manual Update Item Detail

4.2.1.2 Update Item Detail in Bulk

4.2.2 Supplier

4.2.2.1 Manual Update Supplier Detail

4.2.2.1 Update Supplier Detail in Bulk

4.2.3 Customer

4.2.3.1 Manual Update Customer Detail

4.2.3.1 Update Customer Detail in Bulk

V: Transactions

5.1 Overview

5.2 Purchases Transaction Module

5.2.1 Purchase Request

Overview

Purchase Request List

Purchase Request Detail

Cancel Purchase Request Transaction

5.2.2 Purchase Order

Overview

Purchase Order List

Purchase Order Detail

Purchase Order Transaction via Upload Template

Cancel Purchase Order Transaction

5.2.3 Receiving Receipt

Overview

Receiving Receipt Detail

Receiving Receipt List

Cancel Receiving Receipt Transaction

5.2.4 Disbursement

Overview

Disbursement List

Disbursement Detail

Cancel Disbursement Transaction

5.2.5 Debit Memo

Debit Memo List

Debit Memo Detail

Debit Memo Transaction via Upload Template

Cancel Debit Memo Transaction

5.3 Sales Transaction Module

5.3.1 Sales Order

Overview

Sales Order List

Sales Order Detail

Sales Order Transaction via Upload Template

Cancel Sales Order Transaction

5.3.2 Sales Invoice

Overview

Sales Invoice List

Sales Invoice Detail

Sales Invoice Transaction via Upload Template

Cancel Sales Invoice Transaction

5.3.3 Collection

Overview

Collection List

Collection Detail

Collection Transaction via Upload Template

Cancel Collection Transaction

Overview

Scenario 1: Single  Branch

Item Creation/Management

Purchase Order

Receiving Receipt

Sales Invoice

Inventory Report

Scenario 2: Multi-Branch

Item Creation/Management

Stock Transfer Request

Stock Transfer

Sales Invoice

Inventory Report

Scenario 3: Extra-Ordinary Activities

Extraordinary Stock In

Extraordinary Stock Out

Scenario 4: Multi-Branch with EasyPOS Integration

Item Creation/Management

Supplier Creation/Management

Customer Creation/Management

Purchase Order

Receiving Receipt

Sales (easyPOS)

Official Receipt (easyPOS)

POS Apps (easyFS)

Sales Invoice

Collection/ Payment

Inventory Report

5.4.1 Stock In

Overview

Stock In List

Stock In Detail

Customer Return via Stock In

5.4.2 Stock Out

Overview

Stock Out List

Stock Out Detail

Supplier Return via Stock Out

5.5 Stock Transfer Request

Overview

Stock Transfer Request List

Stock Transfer Request Detail

5.6 Stock Transfer

Overview

Stock Transfer List

Stock Transfer Detail

5.7 Stock Withdrawal

Stock Withdrawal List

Stock Withdrawal Detail

5.8 Stock Count

Stock Count List

Stock Count Detail

5.9  Inventory Ledger

Inventory Ledger List

Inventory Ledger Detail

6.0: Financials Transactions

7.2 Bank Reconciliation

Bank Reconciliation Detail

7.3 Journal Voucher

Overview

Journal Voucher List

Journal Voucher Detail

Reports

Accounts Payable Reports

Accounts Payable Report

Accounts Payable Voucher Report

Accounts Payable By Currency Report

Purchase Request Summary Report

Purchase Request Detail Report

Purchase Order Summary Report

Purchase Order Detail Report

Purchase Order Detail With Balance Report

Receiving Receipt Summary Report

Receiving Receipt Detail Report

Disbursement Summary

Disbursement Detail Report

Print or Download the PDF Report

Debit Memo Summary Report

Debit Memo Detail Report

Supplier Journal

Supplier Item Report

Available Item Per Batch Report

Top Purchased Item Report

Top Supplier Report

Cancelled Purchase Request Report

Cancelled Purchase Order Report

Cancelled Receiving Receipt Report

Accounts Receivable Report

Accounts Receivable Summary Report

Accounts Receivable by Term Report

Accounts Receivable by Currency Report

Accounts Receivable Report (One Month)

Statement of Account

Statement of Account (By Date Range)

Statement of Account By Term

Counter Receipt

Customer Advances

Sales Order Summary Report

Sales Order Detail Report

Sales Invoice Summary Report

Sales Invoice Detail Report

Collection Summary Report

Collection Summary by PayType Report

Collection Detail Report

Customer Journal

Sold Item Per Batch Report

Top Selling Item

Top Selling Branch

Cancelled Sales Order Report

Cancelled Sales Invoice Report

Cancelled Collection Report

Credit Memo Summary Report

Credit Memo Detail Report

Sales Invoice Detail Report with Cost

Financial Reports

General Ledger

Trial Balance

Balance Sheet

Account Ledger

Disbalance Journal Entries

Income Statement

Cash Flow Statement

Chart of Accounts

Top Expenses

Top Income

Receiving Receipt Book

Disbursement Book

Debit Memo Book

Sales Invoice Book

Collection Book

Credit Memo Book

Journal Voucher Book

Inventory Ledger Book

Inventory Report

Inventory Report Per Item

Stock In Detailed Report

Stock Out Detailed Report

Stock Transfer Detailed Report

Stock Count Detailed Report

Physical Count Sheet

Top Item Inventory Onhand

Top Moving Item

Stock Card

Check Warehousing Report

PDC Summary Report

Bounced Check Report

PDC Cleared Report

PDC Uncleared Report

Budget Reports

Report Budget

Report CashFlow Projection

Fixed Asset Reports

Fixed Asset Detail Report

Asset Disposal Summary Report

Asset Disposal Detail Report

BIR CAS Reports

General Journal

General Ledger

Sales Journal

Cash Receipt Journal

Purchase Journal

Cash Disbursement Journal

Inventory Ledger Journal

Form 2306

Form 2307

Form 0619 - E

Form 0619 - F

Form 1601 - FQ

Form 1601 - EQ

Form 1604 - E

Form 1604 - F

Form 1702 - Q

Form 1702 - RT

Form 2550 - M

Form 2550 - Q

VIII : Check Warehousing

8.1 Check Warehousing

Check Warehousing List

Check Warehousing Detail

8.2 Check Writer

Check Writer Detail

IX : Budget

9.0 Overview

9.1 Budget Manager

Budget Manager List

Budget Manager Detail

Cash Flow Projection Detail

X : Fixed Asset

10.0 Overview

Fixed Asset List

10.2 Asset Disposal

Asset Disposal List

Asset Disposal Detail

XI : Apps

11.0 Overview

11.1 Price

11.1.1 Overview

11.1.2 How to Setup a Price

XII : System

12.0 Overview

XIII: Integration

13.1 Overview

13.1.1 Benefits of Integration

13.2 Types of Integration

13.2.1 EasyPOS Integration Overview

Benefits:

13.3 How to Set Up Integrations

13.3.1 EasyPOS Integration

13.4 Managing Integrations

13.4.1 EasyPOS Integration

13.5 Guidelines for Integrations: Do’s and Don'ts

13.5.1 EasyPOS Integration

IX: Definition of Terms

X: FAQ

XI : Apps

11.0 Overview

The Apps Module of EasyFS is where you can find the following functions:

  1. POS Integrations and links to EasyCM
  2. POS Pricing Updates on a scheduled time
  3. POS Discount on a Scheduled time

11.1 Price

Disclaimer: Price under Apps is not yet functional. Please refrain from using this feature or contact our support team.

11.1.1 Overview

 This feature on easyFS is designed for clients who have an integration with our EasyPOS. Its main purpose is to accommodate businesses with multiple branches by allowing them to set different prices for each item at each branch.

11.1.2 How to Setup a Price

  1. Go to Apps>Price.
  2. You will be redirected to the Price list.

  1. To add a new Price setup, click the Add button.

  1. Provide correct Price Detail like:
    1. Manual Code
    2. Document Reference
    3. Remarks
    4. PCDate

  1. To setup a different price per item, follows these steps:
  1. Click the Add button under the Line tab.

  1. A Pick Item window will display.

  1. Look for the item you wanted to set up a Price, then click the Pick button.

  1. After clicking the Pick button, a new Add Price Line window will
    display.

  1. Select the correct branch where you want to set up an item’s
    price.

  1. Provide a correct Price value under the Price field.

  1. Click the Save button.

  1. If you wish to add more, please follow steps a-g.
  1. Once everything is okay, click Save and Lock buttons.


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