Make Your Bank Balance Match Your Books
Differences between the bank statement and your books are normal. Finding them quickly is what matters. Register banks and reconcile in easyFS. [...]
2026/11/06
Receivables and payables slip when balances are hard to see. View balances and history per customer and supplier.
Two questions keep owners awake: who still owes us money, and who do we need to pay soon? When the answers are in different files, collections are chased late and supplier payments are missed or paid early.
What goes wrong
Without a clear view, follow-ups depend on memory. Customers pay late because nobody reminded them, and suppliers lose patience because nobody scheduled the payment.
Balances and history per party
easyFS shows balances and transaction history per customer and supplier:
- Customer and supplier balances at a glance.
- Transaction history to see invoices, payments and adjustments behind a balance.
- AR / AP reports to review what is receivable and what is payable.
Practical uses
Before a call with a customer, open the history and know exactly what is outstanding. Before a payment run, review what is due to suppliers. At month-end, the AR/AP reports support your review of the balance sheet.
An illustrative scenario
A wholesaler has over a hundred customers, each on different payment terms. The credit controller keeps a list in a spreadsheet, updated whenever time permits. When the owner asks which customers are more than sixty days overdue, the answer takes half a day to prepare and may already be out of date.
With balances and history available per customer, the controller opens the list, sees who is outstanding and checks the transactions behind each balance before calling. The same view on the supplier side shows which payments are due this week.
A weekly receivables and payables routine
- Monday: review AR balances and decide which customers to follow up.
- Midweek: check the transaction history before calling, so the conversation is based on facts.
- Before a payment run: review what is due to suppliers and confirm the amounts.
- Month-end: compare the AR and AP reports with the balance sheet.
Collections and payments are habits more than events. A clear, always-current view of balances makes the habit easy to keep, and protects both customer relationships and supplier trust.
Part of the same flow
Because Sales Invoice, Collection and Disbursement are in the same system, balances update as work is done. easyFS is cloud-based, so credit controllers and finance staff see the same figures from any location.
Frequently asked questions
Can I see what a customer owes in one place? Yes. Customer balances and transaction history are available per customer.
What about suppliers? The same view is available for suppliers, so you can review what is due before a payment run.
Are there reports for the whole business? Yes. AR/AP reports let you review everything that is receivable or payable.
Want to see it in action? Message us for a free demo at humedit.ph/easyfs, or contact Sales: +63 917 628 0355 / hiisales@humedit.ph.
