Handling Foreign-Currency Transactions with easyFS Global

2026/11/09

Importing, exporting or paying overseas suppliers? easyFS Global (optional) handles foreign-currency transactions and exchange rates.

Many Philippine businesses deal in more than one currency: imported goods paid in dollars, export sales invoiced abroad, or overseas service fees. Each transaction raises the same question: which exchange rate applies, and where is it recorded?

The pain of manual conversion

Converting by hand in a spreadsheet leaves the rate undocumented and the result hard to verify. Over time, it becomes difficult to explain how a peso figure was reached.

easyFS Global (optional)

easyFS Global is an optional add-on for easyFS that handles foreign-currency transactions and exchange rates:

• Foreign-currency transactions are recorded in their own currency.
• Exchange rates recorded with the transactions, so the conversion can be reviewed later.
• Optional: if you only work in pesos, you do not need it. Companies that deal in other currencies can add it.

Clearer records, easier review

With the rate recorded alongside the transaction, finance and auditors can trace how each peso figure was reached. Reports stay consistent, and fewer side spreadsheets are needed.

An illustrative scenario

An importer buys goods from overseas, pays the supplier in US dollars and sells in pesos. On the invoice date, the rate is one number. On the payment date, it is another. The difference between the two affects profit, but the spreadsheet records only a single converted figure with no note of the rate.

With foreign-currency transactions recorded in their own currency, and the exchange rates stored alongside them, the conversion is documented. Anyone reviewing the books can see how the peso amount was reached and on what basis.

Questions to consider before adding foreign currency

• Which currencies do you use regularly, and how often?
• Where do your exchange rates come from, and who is responsible for keeping them up to date?
• Do you invoice customers in foreign currency, pay suppliers in foreign currency, or both?
• Do your auditors expect to see the rate used for each transaction?

Your answers help determine whether the optional easyFS Global add-on suits your business. Our Sales team can review your situation and confirm fit before you decide.

Ask us about fit

Because easyFS Global is an optional add-on, please contact Sales to confirm that it suits your currencies and workflow. easyFS is cloud-based, with no servers to maintain and no update work.

Frequently asked questions

Do I need easyFS Global if I only use pesos? No. It is optional and intended for companies that deal in other currencies.

Are exchange rates recorded? Yes. Rates are recorded with the transactions so the conversion can be reviewed later.

How do I find out if it suits my business? Contact our Sales team with your currencies and workflow, and they will confirm fit.

Want to see it in action? Message us for a free demo at humedit.ph/easyfs, or contact Sales: +63 917 628 0355 / hiisales@humedit.ph.